How Our Employee Handbook Software Works
We believe you shouldn’t have to be a policy expert to create a great handbook. Our AI-assisted workflow makes it simple.
- Generate from Your Sources: Don’t start with a blank page. Our AI can generate handbook policies by analyzing your existing documents, whether they’re scattered across different Word docs or in your internal knowledge base.
- Customize & Refine: Use our intuitive editor to tailor policies to your company’s unique culture and needs. Add your branding, welcome videos, and more.
- Distribute & Track: With one click, publish your handbook to your team. The software handles notifying employees, collecting e-signatures, and sending reminders, giving you a complete overview of who has acknowledged the policies.
Benefits of Modern Employee Handbook Software
Using a Word document or Google Doc for your employee handbook creates more problems than it solves. You struggle with version control, can’t track who has read which version, and have no easy way to collect legally binding signatures. Modern handbook software solves these problems.
- Ensure Compliance & Reduce Risk: Instead of copying from a generic template, our software can help generate policies based on your location and industry. It also provides a clear audit trail of who has signed the most recent version, which is critical for legal protection.
- Automate Distribution & Signature Collection: Stop emailing PDFs back and forth. When you update a policy, everyone is automatically notified. You can require e-signatures and track acknowledgments from a single dashboard.
- Create a Handbook People Actually Use: A static document is ignored. A living handbook is a resource. Ours is easily searchable, accessible on any device, and can include rich content like videos, turning it into a valuable part of your company culture.
Who Needs Employee Handbook Software?
This software is essential for any business that wants to protect itself legally and create a positive, consistent employee experience.
- Small Business Owners: who need to create their first handbook and want to ensure it’s compliant without hiring expensive lawyers.
- HR Managers in Growing Companies: who are tired of managing a chaotic collection of Word docs and need a centralized, automated system.
- Operations & Office Managers: tasked with onboarding new hires and ensuring they have access to the latest company policies.
Frequently Asked Questions
Is using software better than a lawyer-reviewed template?
While our software helps ensure you have the necessary policies, it’s not a substitute for legal advice. We always recommend having your final handbook reviewed by a qualified legal professional to ensure it meets all local, state, and federal requirements.
How much does employee handbook software cost?
Many modern solutions are priced per employee, per month, making them affordable for small businesses. We offer a starter plan that allows you to generate and distribute your core policies for free.
Can employees sign the handbook electronically?
Yes. Integrated e-signatures are a core feature. This creates a legally binding record that is much easier to manage and track than collecting manual signatures.
What happens when a policy needs to be updated?
You simply update the policy in the software. The system automatically handles version control and can notify all employees of the change, prompting them to review and re-acknowledge the updated section.
Can this software integrate with our other HR tools?
Yes, our goal is to fit into your existing workflow. We offer integrations with popular HRIS and payroll platforms to automatically add new hires and manage your employee list.
