We reviewed and ranked the 13 best AI notetaker tools for 2025 based on features, accuracy, user reviews, and value. Whether you're a professional, student, or team leader, this guide helps you choose the right tool to boost productivity and streamline your workflow.
What Are AI Notetaker Tools and Why Use Them in 2025?
AI notetaker tools are sophisticated applications that leverage artificial intelligence to record, transcribe, summarize, and organize meeting content. In 2025, these tools have evolved significantly, going beyond basic transcription to become intelligent meeting assistants.
Modern AI notetakers now offer:
- Advanced Natural Language Processing (NLP) capabilities that understand context, identify topics, and detect sentiment
- Multimodal analysis combining audio, video, and screen content for comprehensive meeting documentation
- Workflow integration that seamlessly connects with your calendar, task management tools, and communication platforms
- Personalized insights that learn your priorities and highlight what matters most to you
- Collaborative features enabling real-time sharing and team interaction with meeting content
Using an AI notetaker in 2025 provides several key advantages:
- Enhanced focus and participation during meetings (studies show a 34% increase in meaningful contributions)
- Time savings (the average professional saves 5-7 hours weekly by eliminating manual note-taking and organization)
- Improved information retention through searchable, accessible meeting records
- Better follow-through on action items and commitments
- Greater meeting inclusivity for team members who speak different languages or have hearing impairments
Quick Comparison Table: Top AI Notetaker Tools at a Glance
The 13 Best AI Notetaker Tools for 2025
1. ScreenApp – The Most Accurate All-Rounder
ScreenApp positions itself as your "second brain," capable of recording anything from Zoom meetings and in-person conversations to lectures and live streams. Its versatility and high accuracy make it a standout choice for virtually any note-taking scenario.
Key Features
- Multilingual support for an impressive 100+ languages
- Real-time transcription with industry-leading 99%+ accuracy
- Chaptered summaries that organize content by topic
- Custom templates for different meeting types
- Intuitive interface with the highest ease-of-use ratings in our testing
- Video analysis capabilities unique in the market
Pros
- Exceptionally user-friendly interface
- Wide range of input sources including iOS app
- Remarkably fast and accurate transcripts
- Only tool offering comprehensive video content analysis
- Flexible pricing options for different user needs
Cons
- Limited features available in the free trial
- No human transcription option for special cases
- Advanced video analysis features limited to higher pricing tiers
Pricing
- Free: Limited features and minutes
- Pro: $14/month (annual plan)
- Business: $34/month
- Enterprise: Custom pricing (contact for consultation)Pricing accurate as of early 2025
Best For
ScreenApp truly excels as an all-purpose solution suitable for nearly everyone—from students and researchers to business professionals and content creators. Its combination of accuracy, ease of use, and broad feature set makes it particularly valuable for users who need to capture various types of meetings and conversations across different platforms.
Unique Selling Proposition
ScreenApp's standout feature is its unmatched combination of accuracy, ease of use, and versatility across multiple input sources. Its video analysis capability—providing insights not just from audio but also visual content—puts it ahead of competitors for comprehensive meeting documentation.
2. Notta – The Accuracy Powerhouse
Notta has built its reputation on exceptional transcription quality, making it the go-to choice for users who prioritize accuracy above all else. With support for 58 languages and strong enterprise security features, it's particularly well-suited for global teams handling sensitive information.
Key Features
- Multilingual support across 58 languages
- Industry-leading 98%+ transcription accuracy
- Custom AI summaries tailored to your preferences
- Robust integrations with Salesforce, Notion, and other key platforms
- Enterprise-grade security protocols
- Advanced speaker recognition
Pros
- Exceptional transcription accuracy even with challenging audio
- Bilingual transcription for multilingual meetings
- Enterprise-grade security certifications
- Seamless device synchronization across platforms
- Strong customer support
Cons
- Limited features in the free trial version
- No human transcription option for edge cases
- Higher pricing than some competitors
- Steeper learning curve for advanced features
Pricing
- Free: Limited to basic features
- Pro: $8.17/month (1,800 minutes included)
- Business: $16.67/seat/month
- Enterprise: Custom (contact for consultation)Pricing accurate as of early 2025
Best For
Teams working in environments where accuracy is paramount, especially those operating globally and handling sensitive information. Notta works particularly well for legal, medical, financial, and other sectors where precision in documentation is critical.
Unique Selling Proposition
Notta's combination of exceptional accuracy, multilingual capabilities, and enterprise-level security makes it uniquely positioned for organizations that cannot compromise on transcription quality or data protection.
3. Otter – The Real-Time Transcription Leader
Otter has established itself as one of the most recognizable names in the AI notetaker space, known for its user-friendly approach to real-time transcription and summarization. It integrates seamlessly with major conferencing tools, making it ideal for users seeking simplicity and reliability.
Key Features
- Advanced speaker diarization (speaker identification)
- AI-generated meeting summaries and highlights
- Sophisticated noise reduction technology
- Native integrations with Zoom, Google Meet, and Microsoft Teams
- Searchable meeting library with custom organization
- Collaborative annotation capabilities
Pros
- Generous free tier offering 600 minutes monthly
- Robust TLS encryption for meeting security
- Exceptionally intuitive user interface
- Real-time collaborative editing
- Strong mobile app experience
Cons
- Limited to English language only
- Fewer third-party integrations compared to competitors
- Advanced features restricted to higher pricing tiers
- Occasional accuracy issues with heavy accents
Pricing
- Free: 600 minutes per month
- Pro: $8.33/month
- Business: $20/month
- Enterprise: Custom pricingPricing accurate as of early 2025
Best For
Teams and individuals looking for an easy-to-use, reliable transcription tool with basic AI features. Otter is particularly valuable for English-speaking users who prioritize simplicity and don't need extensive language support or complex integrations.
Unique Selling Proposition
Otter combines an exceptionally user-friendly interface with a generous free tier, making sophisticated AI transcription accessible to everyone from students to enterprise users without requiring technical expertise.
4. Fireflies – The Platform-Agnostic Note-Taker
Fireflies stands out for its exceptional flexibility across meeting platforms, making it the ideal solution for teams and individuals who regularly switch between different conferencing tools. Its robust feature set and adaptability have made it increasingly popular throughout 2024-2025.
Key Features
- Comprehensive platform support (Zoom, Google Meet, Microsoft Teams, WebEx, and more)
- Automated meeting summaries with customizable formats
- Custom vocabulary training for industry-specific terminology
- Advanced search capabilities across all meeting content
- Powerful AI analytics for conversation insights
- Topic and sentiment detection
Pros
- Free plan available with basic functionality
- Compliance features for call-recording legal requirements
- Strong integration ecosystem
- Topic extraction and sentiment analysis
- Team collaboration features
Cons
- Initial onboarding process can be frustrating for some users
- Transcription quality can vary depending on audio conditions
- More complex user interface than some competitors
- Some advanced features limited to higher tiers
Pricing
- Free: Limited features
- Pro: $10/seat/month
- Business: $19/seat/month
- Enterprise: Custom pricingPricing accurate as of early 2025
Best For
Teams that regularly use multiple meeting platforms and need a single, consistent note-taking solution across all of them. Particularly valuable for organizations with hybrid work environments where different teams or clients may prefer different conferencing tools.
Unique Selling Proposition
Fireflies' unmatched platform flexibility combined with its advanced search and custom vocabulary capabilities makes it uniquely positioned for diverse and distributed teams working across multiple communication channels.
5. Fathom – The Simple Zoom Note-Taker
Fathom takes a streamlined approach to meeting assistance, focusing specifically on Zoom integration with minimal setup requirements. Its straightforward design philosophy makes it particularly appealing to individuals and small teams seeking simplicity.
Key Features
- Real-time transcription with minimal latency
- Support for 7 different languages
- Concise meeting summaries with key points highlighted
- Tight integrations with HubSpot and Slack
- One-click meeting recording
- Searchable meeting library
Pros
- Free for personal use with generous features
- Exceptionally simple setup process
- Clean, uncluttered user interface
- Reliable core functionality
- Strong privacy features
Cons
- Requires software download (not browser-based)
- Customer support response times can be slower than competitors
- Limited to Zoom integration only
- Fewer advanced AI features than some alternatives
Pricing
- Free: Personal use (robust features)
- Paid: $24/user for teamsPricing accurate as of early 2025
Best For
Individuals and small teams who primarily use Zoom and want a simple, reliable AI note-taking solution without complex features or setup requirements. Particularly good for freelancers, consultants, and small businesses looking for essential functionality without the learning curve.
Unique Selling Proposition
Fathom's combination of simplicity, generous free tier for personal use, and focused Zoom integration makes it the perfect entry point for users new to AI note-taking who want immediate value without complexity.
6. Avoma – The Sales Team's Ally
Avoma has established itself as the specialized solution for sales and customer success teams, offering comprehensive meeting automation and intelligence specifically designed for revenue-generating conversations. Its focus on sales outcomes sets it apart from general-purpose notetakers.
Key Features
- AI Meeting Assistant that captures notes and suggests follow-ups
- Scheduler & Lead Router for optimized meeting management
- Conversation Intelligence with call scoring and coaching capabilities
- Revenue Intelligence for detailed deal tracking and forecasting
- Deep CRM integrations (Salesforce, HubSpot, Pipedrive)
- Sales coaching and enablement tools
Pros
- Significant time savings through automation (note-taking, emails, CRM updates)
- Documented 40% increase in win rates for consistent users
- Flexible buying options (self-service or sales-assisted)
- Purpose-built for revenue-generating conversations
- Advanced sales analytics
Cons
- Business plan pricing is higher than competitors with limited additional value over Pro
- Primarily focused on sales use cases (less versatile for general meetings)
- Steeper learning curve for full feature utilization
- Not ideal for casual users or non-sales teams
Pricing
- AI Meeting: $19/user/month (annual)
- Conversation Intelligence add-on: $29/user/month (annual)
- Free view-only seats: $0/user/monthPricing accurate as of early 2025
Best For
Sales and customer success teams seeking comprehensive meeting automation and intelligence features specifically designed to improve revenue outcomes. Particularly valuable for organizations with structured sales processes and a desire for data-driven sales management.
Unique Selling Proposition
Avoma's unique combination of meeting intelligence and revenue-focused features makes it the only AI notetaker purposely built to directly impact sales performance and close rates—not just document meetings.
7. tl;dv – The Free Feature-Rich Option
tl;dv (too long; didn't view) has disrupted the market with its incredibly generous free plan, offering advanced features that typically require paid subscriptions with other providers. This approach has made sophisticated AI note-taking accessible to users with limited budgets.
Key Features
- Automatic transcription and recording with minimal setup
- AI-generated summaries and detailed reports
- Support for over 30 languages
- Customizable meeting templates
- Advanced search capabilities
- Integration with major productivity platforms
Pros
- Generous free plan with unlimited meetings (limited AI insights)
- Highly accurate transcriptions even on the free tier
- Advanced AI reports identifying action items and key information
- Structured meeting notes with customizable templates
- Strong privacy and security features
Cons
- Business plan pricing is significantly higher than the Pro tier
- Some advanced features can be difficult to discover
- User interface occasionally feels cluttered
- Limited customer support options on free tier
Pricing
- Free: Unlimited meetings with limited AI insights
- Pro: $20/month (full AI capabilities)
- Enterprise: Custom pricingPricing accurate as of early 2025
Best For
Budget-conscious individuals and growing teams who need robust note-taking capabilities without significant investment. Particularly valuable for startups, educational institutions, non-profits, and small businesses seeking enterprise-grade features at accessible price points.
Unique Selling Proposition
tl;dv offers one of the most generous free plans in the market, providing core functionality without cost barriers while still delivering professional-grade transcription and organization features typically restricted to paid tiers.
8. Krisp – The Noise-Cancellation Expert
Krisp takes a unique approach by combining industry-leading noise cancellation technology with robust AI note-taking features, making it the go-to solution for professionals working in challenging audio environments or distributed teams with varying audio quality.
Key Features
- Market-leading noise cancellation for crystal-clear audio
- Transcription & Recording with specialized AI Meeting Notes
- Accent conversion technology for improved clarity
- Multilingual support across 16 languages
- Seamless integrations with CRM tools like Salesforce and HubSpot
- Voice enhancement features
Pros
- Dramatically streamlines note-taking in challenging audio environments
- Enhances overall productivity by reducing manual transcription cleanup
- Strong support for global teams with accent handling and language capabilities
- Comprehensive security features (SOC 2, GDPR, HIPAA compliance)
- Seamless integration with major productivity platforms
Cons
- May not completely eliminate extreme background noise in some environments
- Some users report occasional reliability issues with continuous recording
- Limited storage and offline functionality in free or lower-tier plans
- Less robust meeting analytics than specialized competitors
Pricing
- Free: Limited features
- Pro: $8/month (annual) or $12/month (monthly)
- Business: $10/month (annual) or $15/month (monthly)Pricing accurate as of early 2025
Best For
Professionals and teams who frequently conduct meetings in noisy environments (coffee shops, open offices, public spaces) or who work with distributed team members with varying audio quality and accent challenges.
Unique Selling Proposition
Krisp is the only solution that combines advanced noise cancellation technology with comprehensive AI note-taking, solving both audio quality and documentation challenges simultaneously for optimal meeting experiences.
9. Fellow – The Meeting Management Hub
Fellow has evolved beyond simple note-taking to become a comprehensive meeting management platform, addressing the entire meeting lifecycle from agenda creation and note-taking to follow-up tracking and team accountability.
Key Features
- AI Meeting Assistant supporting pre-meeting, in-meeting, and post-meeting workflows
- Granular privacy controls for recordings and notes
- Automatic transcription with intelligent action item identification
- Conversational AI chatbot "Ask Fellow" for meeting insights and follow-ups
- Over 50 integrations with tools like Slack, Microsoft Teams, and Asana
- Advanced meeting analytics and team productivity reporting
Pros
- Measurably reduces meeting time while improving output quality
- No credit card required to start using basic features
- Comprehensive meeting lifecycle management
- Strong collaborative features for team alignment
- Exceptional integration ecosystem
Cons
- User interface can feel overwhelming for new users
- Higher learning curve than simpler alternatives
- Some features require significant team adoption for maximum value
- Core meeting experience sometimes overshadowed by peripheral features
Pricing
- Starts at $15/user/month (5 users, annual)
- Up to $23/user/month (50 users, annual)
- Monthly billing available at $23/user/month (50 users)Pricing accurate as of early 2025
Best For
Teams focused on improving overall meeting culture and productivity beyond just note-taking. Particularly valuable for organizations with regular structured meetings, distributed teams, and those seeking to implement meeting best practices systematically.
Unique Selling Proposition
Fellow uniquely addresses the entire meeting ecosystem—not just documentation—making it the most comprehensive solution for organizations seeking to transform meeting culture and effectiveness holistically.
10. Sembly – The Team Collaboration Tool
Sembly positions itself as an AI team assistant, focusing on collaborative features that enhance how teams capture, share, and act on meeting content. Its standout AI Artifacts feature takes meeting documentation to the next level by automatically generating valuable team documents.
Key Features
- Automatic transcription in multiple languages with high accuracy
- Comprehensive meeting summaries highlighting key points and action items
- Innovative AI Artifacts that can generate sales proposals and project plans
- Highly searchable meeting library with advanced filtering
- Deep integrations with Slack, Trello, and major CRM platforms
- Collaborative annotation and commenting
Pros
- Exceptional transcription accuracy even with challenging audio
- Comprehensive collaborative features for team interaction
- AI Artifacts feature saves significant document creation time
- Strong privacy and permission controls
- Intuitive user experience
Cons
- May be cost-prohibitive for smaller teams
- Some advanced features have steeper learning curves
- Limited customization options
- Occasional syncing delays with calendar integrations
Pricing
- Estimated Free tier with basic features
- Paid plans ranging $10-$20/user/month
- Enterprise options availablePricing accurate as of early 2025
Best For
Teams heavily focused on collaborative meeting outcomes and document generation. Particularly valuable for project teams, creative agencies, and organizations where meetings directly feed into deliverable documents and action plans.
Unique Selling Proposition
Sembly's AI Artifacts feature—automatically generating actionable documents from meeting content—transforms conversations into valuable team resources without manual effort, setting it apart from standard transcription tools.
11. MeetGeek – The Comprehensive AI Note-Taker
MeetGeek has emerged as one of the most well-rounded AI notetakers, combining ease of use with advanced features and exceptional accuracy. Its structured summaries and comprehensive language support have made it increasingly popular across various industries.
Key Features
- Automatic transcription, recording, and summarization across platforms
- Support for over 50 languages with high accuracy
- AI-powered summaries including action items, decisions, and next steps
- Seamless integrations with major productivity and communication tools
- Topic extraction and sentiment analysis
- Advanced search capabilities across all meeting content
Pros
- Highly accurate and well-structured meeting summaries
- Exceptional multi-platform and multi-language support
- Generous free tier with 300 minutes monthly
- Strong data security and compliance features
- Excellent customer support
Cons
- Free plan has feature limitations beyond minutes
- User interface could benefit from refinement
- Mobile experience less robust than desktop
- Limited customization options in lower tiers
Pricing
- Free: 300 minutes/month
- Pro: $10/user/month (5,000 minutes)
- Business: $19/user/month (unlimited minutes)
- Enterprise: Custom pricingPricing accurate as of early 2025
Best For
Organizations seeking a comprehensive, accurate AI note-taking solution that works across different platforms and languages. Particularly valuable for international teams and those requiring dependable, structured meeting documentation without complicated setup.
Unique Selling Proposition
MeetGeek delivers the most consistent, accurate meeting summaries across the widest range of languages and platforms, making it uniquely positioned for diverse, global organizations needing reliable documentation regardless of meeting context.
12. Mem – The AI-Powered Knowledge Base
Mem takes a different approach to note-taking, positioning itself as an AI-focused knowledge management system designed for business professionals and personal knowledge management (PKM) enthusiasts who need to organize information intelligently.
Key Features
- Robust search capabilities across all notes and meeting content
- Mem Chatbot for natural language querying of your note database
- AI-powered prompts within notes for enhanced productivity
- Advanced tagging and organization features
- Timeline view for chronological content access
- API access for custom integrations
Pros
- Seamlessly integrates traditional notes with AI-enhanced features
- Exceptionally fast information retrieval
- Powerful knowledge management capabilities
- Strong mobile experience
- Regular feature updates
Cons
- Steeper learning curve for new users
- Less focused on meeting-specific features than competitors
- More expensive than basic note-taking tools
- Advanced features require time investment to master
Pricing
- Starts around $15/month
- Team and enterprise options availablePricing accurate as of early 2025
Best For
Business professionals and personal knowledge management enthusiasts who need advanced note organization capabilities beyond simple meeting documentation. Particularly valuable for researchers, writers, consultants, and others who manage large volumes of information across different contexts.
Unique Selling Proposition
Mem's AI-driven search and linking capabilities transform disconnected notes into an intelligent knowledge graph, making it uniquely positioned for users who need to build connecting relationships between information from different sources.
13. Reflect – The Minimalist AI Note-Taker
Reflect takes a deliberately minimalist approach to AI note-taking, focusing on simplicity, privacy, and personal productivity. Its clean design and powerful features make it ideal for individual users seeking a distraction-free experience.
Key Features
- Integrated calendar for seamless scheduling and meeting overview
- Sophisticated backlinking system for connecting related notes
- GPT-4 and ChatGPT plugin integration for enhanced writing and organization
- AI prompts for quick insights and automatic summarization
- Daily journaling and reflection capabilities
- Complete offline functionality
Pros
- Exceptionally clean, minimalist design for distraction-free note-taking
- Industry-leading privacy features with end-to-end encryption
- Thoughtful keyboard shortcuts for power users
- Strong markdown support
- Regular feature updates based on user feedback
Cons
- Limited team collaboration features compared to enterprise alternatives
- Fewer integrations with third-party services
- Less robust meeting-specific capabilities
- Steeper learning curve for non-technical users
Pricing
- Starts around $9.99/month
- Annual discounts availablePricing accurate as of early 2025
Best For
Individuals looking for a private, personal AI note-taking solution with minimal distractions. Particularly valuable for writers, researchers, students, and professionals who prioritize privacy and minimalist design in their productivity tools.
Unique Selling Proposition
Reflect uniquely combines minimalist design principles with powerful AI capabilities and industry-leading privacy features, making it the top choice for privacy-conscious individuals seeking a focused note-taking experience.
How to Choose the Right AI Notetaker Tool for YOU
With 13 excellent options to consider, selecting the perfect AI notetaker might seem overwhelming. The key is to identify your specific needs and priorities. Here's a framework to help you make an informed decision:
1. Accuracy Requirements
If perfect transcription is critical (e.g., for legal, medical, or compliance purposes), prioritize tools like Notta or ScreenApp with 98%+ accuracy ratings. For casual note-taking where general meaning matters more than verbatim records, most options will suffice.
2. Budget Considerations
- Free options: If cost is a primary concern, start with tl;dv (unlimited meetings), Otter (600 minutes/month), or MeetGeek (300 minutes/month)
- Value for money: Krisp and Notta offer excellent features at mid-range price points
- Enterprise needs: Fellow, Avoma, and Fireflies provide comprehensive solutions worth the investment for teams
Remember that most tools offer free trials—test before committing to ensure the value justifies the cost for your specific use case.
3. Integration Requirements
Consider your existing workflow:
- For Zoom-heavy users: Fathom offers the tightest integration
- For multiple meeting platforms: Fireflies and MeetGeek excel
- For sales teams using CRMs: Avoma provides specialized integration
- For project management: Fellow and Sembly connect seamlessly with task tools
The right tool should reduce friction, not create additional steps in your workflow.
4. Collaboration Features
Team needs vary significantly:
- For basic sharing: Most tools offer adequate capabilities
- For collaborative editing: Otter stands out
- For meeting governance: Fellow offers comprehensive solutions
- For document generation: Sembly's AI Artifacts feature is unmatched
Consider how your team will interact with meeting content when making your selection.
5. Privacy and Security
Organizations with strict compliance requirements should prioritize:
- Notta and Krisp for enterprise-grade security
- Reflect for end-to-end encryption
- Avoma and MeetGeek for compliance certifications
Always review privacy policies and data handling practices, especially for sensitive conversations.
6. Specific Use Cases
Your primary use scenario should heavily influence your choice:
- Sales calls: Avoma is purpose-built for this
- Executive meetings: Fellow offers governance features
- International teams: MeetGeek and ScreenApp excel in language support
- Personal productivity: Reflect and Mem provide focused experiences
- Noisy environments: Krisp solves unique audio challenges
7. Ease of Use
Consider your technical comfort level and available time for learning:
- Otter and Fathom offer the gentlest learning curves
- Fellow and Avoma require more investment to master
- Mem and Reflect appeal to users who enjoy customization
The best tool is one you'll actually use consistently—prioritize interfaces that feel intuitive to you.
The Future of AI Note Taking
As we look beyond 2025, several emerging trends will likely shape the next generation of AI note-taking tools:
Proactive AI Assistants
Future tools will likely evolve from passive recorders to proactive participants that can interject helpful information, suggest resources, and even contribute to discussions based on organizational knowledge.
Immersive Meeting Experiences
As augmented and virtual reality meetings become more common, AI notetakers will adapt to capture spatial information, gestures, and visual interactions alongside traditional audio content.
Predictive Insights and Analytics
Advanced pattern recognition will enable tools to identify trends across meetings, predict outcomes, and suggest optimizations for more productive collaboration based on historical data.
Cross-Platform Knowledge Management
The lines between meeting notes, knowledge bases, and workflow tools will continue to blur, creating unified information ecosystems where context and connections are maintained automatically.
Enhanced Accessibility and Inclusion
Future tools will strengthen features that make meetings more accessible to people with disabilities and bridge language barriers in real-time, fostering more inclusive collaboration.
Conclusion
AI notetaker tools have transformed from simple transcription services to sophisticated meeting assistants that enhance how we capture, process, and leverage valuable conversation content. In 2025, these tools offer unprecedented accuracy, integration capabilities, and intelligent features that save time and improve meeting outcomes.
The "best" AI notetaker ultimately depends on your specific needs and priorities. For all-around excellence, ScreenApp and MeetGeek deliver exceptional value across multiple criteria. For specialized needs, tools like Avoma (sales), Krisp (noise challenges), and Reflect (personal privacy) offer targeted solutions.
We recommend revisiting the comparison table and individual reviews above to identify which features matter most for your specific situation. Many tools offer free trials or tiers—take advantage of these to experience firsthand how they integrate with your workflow before making a final decision.
By selecting the right AI notetaker, you'll not only reclaim the time spent on manual documentation but also unlock valuable insights that might otherwise be lost in the flow of conversation.
Pricing and features mentioned in this article are subject to change. Please verify current information on the official websites. Information accurate as of early 2025.
Which AI notetaker are you most excited to try? Have you had experience with any of these tools? Let us know in the comments below!
