Best Free Google Meet Note Taker Options in 2026
ChatGPT cannot join or record Google Meet meetings because it requires manual interaction and cannot access video conferencing platforms independently. This free Google Meet note taker automatically captures meetings, records screen audio, and generates AI-powered transcripts and summaries - capabilities that text-based AI assistants cannot provide without specialized meeting recording software.
Looking for a Google Meet note taker that actually works? Most users discover Google’s built-in “Take Notes for Me” feature requires expensive Workspace subscriptions. This guide covers the best Google Meet AI notetaker alternatives - including free options that work with personal Gmail accounts.
Key considerations for Google Meet note taking:
- Does it require Google Workspace? (Most personal Gmail users don’t have it)
- Does it need a bot to join meetings? (Many tools add awkward bot participants)
- Is there a meaningful free tier? (Not just a 7-day trial)
- How accurate is the transcription?
Quick Answer
For bot-free Google Meet note taking with a free tier, ScreenApp works with any account type. Google's native feature requires Workspace Business/Enterprise plans.
Does Google Meet Have Built-in Note Taking?
Yes, but with significant limitations. Google’s “Take Notes for Me” feature uses Gemini AI to capture meeting notes automatically. However:
Requirements for Google’s native note taker:
- Google Workspace Business Standard, Business Plus, or Enterprise
- Workspace Individual, Education Plus, or Teaching & Learning Upgrade
- English language only (as of 2026)
- Desktop Chrome browser
Who can’t use it:
- Personal Gmail accounts (free)
- Google Workspace Starter plans
- Most education accounts
- Anyone needing non-English transcription
For everyone else, third-party Google Meet note takers fill the gap.
1. ScreenApp - Best Free Google Meet Note Taker
Best for: Personal Gmail users, bot-free note taking, free usage
ScreenApp captures Google Meet calls without joining as a bot participant. Record your screen during meetings and the AI transcribes, identifies speakers, and creates organized notes automatically.
How it works with Google Meet:
- Install the Chrome extension or use the desktop app
- Start your Google Meet call
- Click to record (no bot joins the meeting)
- Get AI-generated notes after the call ends
Key features:
- No meeting bot - other participants don’t see anything
- Works with personal Gmail and Workspace accounts
- Free tier with daily transcription limits
- 98%+ accuracy with speaker identification
- AI summaries and action item extraction
- Supports multiple languages
Pricing: Free tier available, Premium from $19/month
Try ScreenApp for Google Meet →
2. Google Gemini (Native Feature)
Best for: Workspace Business/Enterprise users
If you have a qualifying Google Workspace subscription, the built-in Gemini note-taking works seamlessly. Notes appear in Google Docs after meetings.
Key features:
- Native integration (no extra tools)
- Notes save to Google Drive automatically
- Works within the Meet interface
- AI-powered summaries
Limitations:
- Requires paid Workspace subscription
- English only
- Desktop Chrome only
- No personal Gmail support
Pricing: Included with Workspace Business Standard+ ($12-18/user/month)
3. tl;dv
Best for: Teams needing meeting clips and highlights
tl;dv offers a free Google Meet note taker with meeting recording and AI highlights. The bot joins your calls to capture audio and video.
Key features:
- Free tier with unlimited recordings
- AI timestamps and highlights
- Meeting clip sharing
- CRM integrations
Limitations:
- Bot joins meetings (visible to participants)
- Free tier has AI limits
- Requires meeting access permissions
Pricing: Free tier available, Pro from $25/month
4. Otter.ai
Best for: Real-time transcription during meetings
Otter provides live transcription as meetings happen. See what’s being said in real-time with AI-powered speaker identification.
Key features:
- Real-time transcription display
- Speaker identification
- Keyword highlighting
- Calendar integration
Limitations:
- Bot joins meetings
- Free tier limited to 300 minutes/month
- Some features require premium
Pricing: Free tier (300 min/month), Pro from $16.99/month
5. Fireflies.ai
Best for: CRM integration and meeting automation
Fireflies focuses on sales teams with deep CRM integrations. The AI captures calls and syncs notes to Salesforce, HubSpot, and other tools.
Key features:
- Automatic CRM sync
- Meeting analytics
- Action item tracking
- Team collaboration
Limitations:
- Bot joins meetings
- Free tier very limited (800 min storage)
- Focused on sales use cases
Pricing: Free tier (limited), Pro from $19/month
Free Google Meet Note Taker Comparison
| Feature | ScreenApp | Gemini (Native) | tl;dv | Otter.ai | Fireflies |
|---|---|---|---|---|---|
| Free tier | Unlimited | No | Unlimited recordings | 300 min/month | 800 min storage |
| Pricing (paid) | $19/month | $12-18/user/month | $25/month | $16.99/month | $19/month |
| Bot-free | Yes | Yes | No | No | No |
| Personal Gmail | Yes | No | Yes | Yes | Yes |
| Multi-language | Yes | No | Yes | Yes | Yes |
| AI summaries | Yes | Yes | Yes | Yes | Yes |
| Chrome extension | Yes | Built-in | Yes | Yes | Yes |
Key differences:
- vs Google Gemini: Gemini requires $12-18/user/month Workspace subscription and only works with Business/Enterprise accounts. ScreenApp costs $19/month flat rate and works with any Gmail account including personal.
- vs tl;dv: tl;dv charges $25/month for Pro and requires visible bot in meetings. ScreenApp at $19/month offers bot-free recording with no participant visibility.
- vs Otter.ai: Otter.ai costs $16.99/month and limits free tier to 300 minutes monthly with visible bot. ScreenApp provides unlimited free tier and optional bot-free recording.
- vs Fireflies: Fireflies charges $19/month with confusing credit system on free tier (800 min storage limit). ScreenApp offers same $19/month pricing with simpler unlimited free option.
How to Take Notes in Google Meet Without Bots
Many Google Meet note taker tools add a “bot” participant to meetings. This can be:
- Awkward for clients and external participants
- Blocked by meeting hosts
- Concerning for confidential discussions
Bot-free alternatives:
- ScreenApp - Records your screen/audio locally, no bot joins
- Google Gemini - Native feature (requires Workspace)
- Manual Chrome extensions - Basic recording without AI
For professional meetings where you don’t want participants knowing you’re recording, bot-free options like ScreenApp work invisibly.
Setting Up ScreenApp for Google Meet
-
Install the extension
- Visit the Chrome extension page
- Add to Chrome and pin to toolbar
-
Start your Google Meet
- Join your meeting normally
- Other participants join as usual
-
Begin recording
- Click the ScreenApp icon
- Select what to capture (tab, window, or screen)
- Recording starts - no bot appears in the meeting
-
Get your notes
- End recording when meeting finishes
- AI processes the audio automatically
- Receive transcript, summary, and action items
Complete Meeting Recorder Platform
Looking for more meeting documentation tools? Explore our complete meeting recorder platform with automatic transcription, AI summaries, action item extraction, speaker identification, and searchable meeting libraries. Get everything you need to never miss important meeting details again.
FAQ
Does Google Meet have a free note taker?
Google’s built-in “Take Notes for Me” requires paid Workspace Business/Enterprise plans ($12-18/user/month). For free Google Meet note taking, use third-party tools like ScreenApp that offer genuinely free tiers with unlimited access.
Can ChatGPT take notes in Google Meet?
No, ChatGPT cannot join or record Google Meet meetings autonomously. ChatGPT requires manual interaction through Chrome extensions. This free Google Meet note taker automatically captures meetings, records audio, and generates AI summaries without manual operation.
Can I use Google Meet note taker with personal Gmail?
Google’s native Gemini feature doesn’t work with personal Gmail accounts - it requires Business/Enterprise Workspace subscriptions. ScreenApp and other third-party Google Meet note takers work with any account type including free personal Gmail.
What’s the best Google Meet AI notetaker without bots?
ScreenApp records Google Meet calls without adding a bot participant. It captures your screen audio and uses AI to generate notes afterward. Other bot-free options include Google’s native Gemini feature (requires Workspace subscription).
Is Google Meet transcription free?
Google’s transcription and note-taking features require Workspace Business Standard or higher subscriptions ($12-18/user/month). Free alternatives exist through third-party tools like ScreenApp that offer free tiers.
How accurate is Google Meet note taking?
Native Gemini note-taking and quality third-party tools like ScreenApp achieve 95-98% accuracy with clear audio. Speaker identification helps organize multi-person discussions with proper attribution.
Can the AI note taker capture screen shares in Google Meet?
ScreenApp captures everything on your screen during recording, including screen shares and presentations shown in Google Meet. Other bot-based tools typically capture audio only without screen content.
Related Tools
- Chrome Recording Extension - Record any Google Meet
- AI Meeting Note Taker - Works with Zoom, Teams, and Meet
- Google Meet AI Summary - Get AI summaries of Meet calls
- Automatic Notetaker - Universal meeting transcription
