How Live Meeting Notes AI Works

AI transcription is powerful, but sometimes you need to add your own context, highlight a critical moment, or jot down a quick thought. Manually taking full notes distracts you from the conversation, while relying only on AI can miss the personal context. ScreenApp’s Live Meeting Notes AI solves this by combining real-time manual note-taking with a complete AI-powered transcript.

This guide will show you how to use this feature to capture your thoughts live during a meeting, which are then seamlessly integrated with the AI-generated summary and transcript.

Pro Tip for Best Audio Quality

For the best transcription accuracy, place your recording device (like a smartphone or laptop) in the center of the table. This ensures the microphone can capture all speakers as clearly as possible. Minimizing background noise will significantly improve your AI-generated notes.

Why Use Live Meeting Notes AI?

Combining your live input with AI transcription offers unique advantages:

Add Context in Real-Time: Jot down crucial non-verbal cues, private thoughts, or key takeaways as they happen. Your notes provide context that audio alone can’t capture.
Stay Focused and Engaged: Instead of trying to write everything down, you can type short, important notes while still actively participating in the conversation, knowing the AI is capturing the rest.
Get the Best of Both Worlds: Merge the comprehensive, verbatim accuracy of an AI transcript with the focused, high-level insights of human intelligence.
Instantly Create Action Items: See a decision being made? Type it directly into the notes box to ensure it’s captured and highlighted in your final summary.
Easily Shareable Records: Distribute a single, powerful document that includes the full transcript and your contextual notes to all stakeholders.

How Live Meeting Notes AI Work: A Step-by-Step Guide

This feature is available when you record your screen or microphone directly within ScreenApp.

Grant Camera & Microphone Access

When using the recording feature for the first time, your browser will ask for permission. Click "Allow" to enable recording. This is a one-time step.

Start a Live Recording
- Log in to your ScreenApp dashboard.
- Choose either the “Record Screen” or “Record Microphone” option to begin.
Take Notes While Recording
- As soon as the recording begins, you will see a text box with the prompt “Write notes…”.
- Click into this box and begin typing your live notes at any point during the meeting. You can add timestamps, highlight decisions, or note down personal reminders.
- These notes are saved in real-time alongside your audio/video recording.

Live Meeting Notes AI Interface

Stop and Process
- When the meeting is over, click the stop button. ScreenApp will immediately begin uploading and processing the recording and your notes.
Review Your Notes and AI Output
- Once processed, navigate to the recording from your dashboard. The AI will generate a Summary and Transcript. To view the notes you typed during the meeting, click on the Notes tab.
- To create more structured minutes, click the “Documents” tab.
- In the “Documents” tab, search “Meeting”. From the results, select the best template to combine your live notes and the AI transcript into a formal document.

Reviewing and Using Your Meeting Notes

After the meeting, ScreenApp gives you powerful tools to refine and use the combined content:

Edit the Document: Clean up the AI-generated notes, expand on your live notes, or assign action items to specific people.
Export Your Notes: Download the complete minutes (including your notes and the transcript) as a TXT, DOCX, or PDF file to share or archive.
Ask the AI Chat: Interact directly with your meeting’s content. Ask questions like, “What were the final decisions on the Q4 budget?” or “Summarize the action items for the marketing team,” and the AI will use both the transcript and your notes to find the answer.

Troubleshooting

Inaccurate Transcription: The accuracy of your AI notes depends heavily on the audio quality. For best results, record in a quiet environment and ensure the microphone is close to the speakers.
Difficulty Differentiating Speakers: If the AI struggles to tell speakers apart, ensure the recording device is placed centrally. You can also manually edit the transcript to assign the correct speaker names.
Processing is Taking a While: Longer meetings (over an hour) can take several minutes to process. You will be notified once your file is ready.

Frequently Asked Questions

What’s the best way to record audio in a large conference room?

For large rooms, using a dedicated omnidirectional microphone connected to your computer will yield the best results. If using a phone, place it in the center of the table away from keyboards and other sources of noise.

Can I edit my live notes after the meeting is over?

Yes! Your live notes are fully editable within the document after the recording has been processed.

How long does it take to get my unified meeting notes?

A typical 1-hour meeting is transcribed, summarized, and combined with your live notes in 5-10 minutes. This can vary based on file size and current server load.