The Best AI Meeting Assistant Without Bots
Most AI meeting assistants send bots that announce themselves to participants. Clients see “OtterPilot” or “Fireflies Bot” requesting to join. This AI meeting assistant works differently.
ScreenApp’s AI meeting assistant captures system audio directly from your computer. No bot joins the call. No notification appears. Participants never know you’re using a meeting assistant unless you choose to tell them.
Why professionals choose this AI meeting assistant:
- No visible bot in participant list
- Works with Zoom, Teams, Google Meet, Webex
- Real-time transcription with speaker identification
- AI summaries and action item extraction
- Free AI meeting assistant tier available
Sales teams, consultants, and executives rely on bot-free meeting assistants for client calls where discretion matters.
How the AI Meeting Assistant Works
This AI meeting assistant captures audio from your computer’s output, not from inside the meeting platform. Start the meeting assistant before your call begins, and it records everything automatically.
Simple three-step process:
- Start the AI meeting assistant before joining your call
- Join Zoom, Teams, Meet, or any platform normally
- Receive your transcription, summary, and action items after
The AI meeting assistant processes recordings in minutes. Get speaker-labeled transcripts, key point summaries, and automatically extracted tasks and commitments.
AI Meeting Assistant for Zoom
Use this AI meeting assistant for Zoom calls without any bot joining your meeting room. While Zoom’s native transcription requires admin permissions and visible indicators, ScreenApp’s meeting assistant for Zoom works silently.
Zoom AI meeting assistant benefits:
- No “Recording” indicator visible to participants
- Works with free and paid Zoom accounts
- Captures both audio and screen content
- Transcribes without Zoom’s admin restrictions
Perfect for sales demos, client calls, and sensitive conversations where you need complete meeting documentation without alerting others.
AI Meeting Assistant for Microsoft Teams
This AI meeting assistant for Teams works with any Microsoft Teams meeting, including external calls. Unlike Teams’ built-in Copilot, this meeting assistant requires no Microsoft 365 license upgrades.
Teams AI meeting assistant features:
- Works without Teams Premium subscription
- No bot appears in Teams participant list
- Captures audio from web, desktop, or mobile Teams
- Compatible with external guest meetings
For Teams-specific advanced features, also explore the Microsoft Teams AI note taker.
AI Meeting Assistant for Google Meet
Google Meet’s built-in recording requires admin approval and shows visible indicators. This AI meeting assistant for Google Meet bypasses these limitations completely.
Google Meet meeting assistant advantages:
- No “Recording” button required
- Works with personal and Workspace accounts
- No visible notification to participants
- Captures without Meet admin permissions
Use this AI assistant for meetings on Google Meet when you need discreet, comprehensive meeting documentation.
Who Needs an AI Meeting Assistant
Sales and Business Development
Close more deals by reviewing exactly what clients said. The AI meeting assistant captures objections, requirements, and buying signals you might miss while presenting. Search past meetings to find pricing discussions and competitor mentions.
Consultants and Agencies
Document client conversations without awkward bot notifications. Bill accurately by referencing exactly what was discussed. Keep detailed records for project scope and change management.
Remote Team Leaders
Review AI meeting notes from calls you couldn’t attend. Keep distributed teams aligned with shared summaries. Search across meetings to track decisions and commitments.
Executive Assistants
Capture action items from leadership meetings automatically. Generate follow-up task lists and meeting summaries. Share notes with stakeholders who couldn’t attend.
Related tools: For full video recording, use the meeting recorder. For dedicated note-taking, try the AI meeting note taker.
AI Meeting Assistant vs Other Tools
| Feature | ScreenApp | Otter.ai | Fireflies | Fathom |
|---|---|---|---|---|
| No bot joins meeting | Yes | No | No | No |
| Works with Zoom, Teams, Meet | Yes | Yes | Yes | Limited |
| Real-time transcription | Yes | Yes | Yes | Yes |
| AI summaries | Yes | Yes | Yes | Yes |
| Action item extraction | Yes | Limited | Yes | Yes |
| Speaker identification | Yes | Yes | Yes | Yes |
| Free tier | 30 min/month | 600 min/month | 800 min storage | Unlimited |
| Mobile app | Yes | Yes | No | No |
Key differences:
- vs Otter.ai: Otter sends a visible “OtterPilot” bot that joins your meeting and appears in the participant list. ScreenApp captures system audio invisibly—no bot notification, no awkward moments with clients.
- vs Fireflies: Fireflies also requires a bot to join calls. While it offers extensive CRM integrations, the bot presence makes it unsuitable for sensitive client conversations where discretion matters.
- vs Fathom: Fathom works primarily with Zoom and has limited Teams/Meet support. ScreenApp works universally across all platforms by capturing system audio directly from your computer.
Free AI Meeting Assistant Features
This free AI meeting assistant includes everything you need:
- No-Bot Recording: The AI meeting assistant stays invisible to all participants
- Speaker Detection: Know who said what with labeled transcripts
- AI Summaries: Key points condensed into scannable format
- Action Items: Tasks and commitments extracted automatically
- Meeting Search: Find anything across your meeting archive
- Export Options: Download as PDF, DOCX, TXT, or SRT
Premium plans unlock unlimited AI meeting assistant usage, team collaboration, and advanced integrations.
FAQ
What is an AI meeting assistant?
An AI meeting assistant automatically captures, transcribes, and summarizes your meetings. It uses artificial intelligence to identify speakers, extract key points, and create action items without manual note-taking. The best AI meeting assistants work invisibly without disrupting your calls.
How is this AI meeting assistant different from Otter, Fathom, or Fireflies?
Most AI meeting assistants require bots that join calls visibly. ScreenApp’s AI meeting assistant records system audio directly, staying completely invisible to other participants. No bot appears in the participant list, no recording indicator shows, and no permission requests pop up.
Is there a free AI meeting assistant option?
Yes. The free AI meeting assistant tier includes daily transcription limits, AI summaries, and core features. Premium plans offer unlimited AI meeting assistant usage, advanced features, and team collaboration tools.
Does this AI meeting assistant work with Microsoft Teams?
Yes. This AI meeting assistant works with Teams, Zoom, Google Meet, Webex, and any platform that plays audio through your computer. It requires no special permissions or integrations with Teams admin settings.
Can the AI meeting assistant identify different speakers?
Yes. The AI meeting assistant automatically identifies and labels different speakers in transcripts. Review who said what in multi-person calls without manual tagging.
How accurate is the AI meeting assistant transcription?
The AI meeting assistant achieves over 95% accuracy for clear audio. It handles accents, technical terminology, and multiple speakers effectively. Accuracy improves continuously as the AI learns from more meeting data.
Why use an AI meeting assistant without bots?
Bot-free AI meeting assistants offer discretion for sensitive calls. Clients and colleagues don’t see recording notifications or bot join requests. This makes the AI meeting assistant ideal for sales calls, client meetings, and any conversation where you want comprehensive notes without alerting participants.
